Executive Assistant - Engineering

Roles and Responsibilities

The primary role of an Engineering Executive Assistant position is to provide administrative support to principal engineers or executives. Key responsibilities include:

1. Managing correspondence and communications
2. Organising calendars and scheduling meetings
3. Coordinating travel and accommodation
4. Preparing expense reports
5. Taking minutes during meetings
6. Executing administrative tasks
7. Assisting engineers with performing application or industry specific research by compiling the relevant case studies and academic publications as required

One is expected to be able to manage time well, communicate effectively, be well organised, act with initiative and exercise professionalism and discretion while handling sensitive information. This position may also require one to travel both domestically and internationally on occasion.

Knowledge Requirements

Mandatory

• Proficiency in Microsoft Office and Google Workspace applications
• Proficiency in productivity and organisation tools such as Google Calendar

Preferred

• Document preparation with LaTeX (TeX Typesetting)
• Document preparation with Markdown, reStructuredText, XML or HTML
• Working with project management tools such as Basecamp and Atlassian JIRA
• Working with blackboard, diagramming, and presentation tools such as Miro

Experience and Qualification Requirements

• At least 2 years of experience working on industrial, data or software engineering projects or project management
• Education: Completion of high school or equivalent
• Language: High level of proficiency in spoken and written English

Munyongo is an industrial, financial, data and software engineering company with additional expertise in mathematical modelling and operations research. We believe that science, technology, engineering, and mathematics, can play a big role in securing the futures of our society and environment; we offer our knowledge and skills to endeavours working to do the same.

Munyongo has the potential to be an interesting place to work and perhaps even build a career. The projects in our portfolio are diverse in application yet similar in the underlying knowledge and capabilities required to execute them well.